Burger & Brew Fest Rules and Regulations
MARKETPLACE RULES AND REGULATIONS
General Burger & Brew Fest Rules
Booth Fees & Payment: Booths will be sold on a first come, first serve basis. Full payment must accompany the completed application. Booth space will not be confirmed without full payment. There is a $25 charge for returned checks.
Set Up and Tear Down: Burger & Brew Fest hours are 11:00 a.m. to 5:00 p.m. Booths must be set-up and staffed no later than 10:30 a.m. and may not be disassembled before 5:00 p.m.
Electricity: Electricity is not available on the Burger & Brew Fest site. Should you require electricity, you must provide a generator. Festival management must approve the use of generators. Generators must be “whisper quiet” and not exceed 1200 watts.
Clean Up: Booth area must be kept clean during the entire show and is the responsibility of the member. In addition, each member is responsible for leaving his/her booth space clean and free of debris at the end of the show. Should a member fail to leave his/her booth space clean and free of debris at the end of the show, the member may forfeit his/her right to participate in future shows or will be required to submit a cleaning deposit for future shows.
Alcoholic Beverages: Absolutely no alcoholic beverages will be allowed or consumed in any booth or brought onto Burger & Brew Fest grounds. Violation of this rule will result in the immediate closure of the booth with no refund.
Smoking: Absolutely no smoking will be allowed in any booth, this includes electronic cigarettes. Violation of this rule will result in the immediate closure of the booth with no refund.
Pets: Pets and animals are not allowed in the Burger & Brew Fest area.
Damage: You are responsible for any damage that may result from your participation (deliveries, improper set-up, extending outside the booth perimeters, etc.). The Fremont Chamber of Commerce is not responsible for any theft of damage.
Rule Violations: Any flagrant violations of the Burger & Brew Fest rules and regulations set forth by the Burger & Brew Fest Committee will constitute an immediate removal from the Burger & Brew Fest with no refund. Failure to comply with Burger & Brew Fest rules will forfeit eligibility in future years.
Cancellation: Cancellations received prior to 5:00 p.m. on Friday, May 2rd, 2025 will receive a full refund of participation fees. Cancellations received after that date will not be subject to refund unless booth space is resold.
Insurance: Adequate insurance against all public liability claims and costs, including reasonable attorney’s fees incurred as a result of any personal injury or property damage is required. Exhibitors are required to provide a Certificate of Insurance naming the Fremont Chamber of Commerce as an additional insured. Insurance Policy Limit must be a minimum of $1,000,000.
Additional Business Marketplace Burger & Brew Fest Rules
Participants in The Marketplace at the Burger & Brew Fest must be members in good standing of the Fremont Chamber of Commerce at the time of the show.
Commerce in the booth must be the member’s primary business defined as business of record at the Chamber office. Non-Chamber members may call to inquire about pricing and availability.
Retail sales may be conducted in The Marketplace booths. Members who do wish to conduct retail sales at the Burger & Brew Fest must provide a resale license number or proof of exemption. Additionally, those exhibitors must pay a City Vendor Fee or provide proof of a Fremont business license.
Booth location is assigned by the Chamber. Please note the Chamber does not restrict or dictate the relative placement of related or similar businesses.
Members may not trade locations or sublet space without prior permission of the Chamber office.
Members are responsible for managing lines of visitors originating from their booths and must direct the line so as not to interfere with other exhibitors. In addition, please be considerate of other exhibitors in terms of display devices and sound volume.
While handing out information about your company is encouraged, exhibitors must remain within their allocated booth space.
No motor vehicles of any kind are to be displayed in The Marketplace. If a motor vehicle is displayed, you will be asked to leave the Burger & Brew Fest, and your fee will be forfeited.
Consumable food or beverages, other than sample sizes, may not be served or sold by exhibitors, as this is in direct competition with our food vendors. If you intend to distribute any type of consumable, a Health Permit is required from the Alameda County Health Department: no exceptions. An application can be filled out at: https://tinyurl.com/tff-acgov
All members are required to submit a valid California Resale Number with application. Exempt members must submit State Board of Equalization form BOE-410-D with completed application. Documentation for exempt members must be submitted with your completed application. Form BOE-410-D can be found here: https://tinyurl.com/ca-boe410
The City of Fremont requires any vendor located within the City of Fremont to have a business license. If your business is located within city limits, you must submit a copy of your business license with this application. If your company is not located within city limits, you are required to hold a Temporary Vendor Permit. The fee is $5 and is listed in the fee section of the application. Please remit this fee with your application and we will file the necessary permit application for you.
Signage for each individual booth is the responsibility of the member. No signs, banners or flags are to be attached above the booth. Members who represent products and services of another company will be able to display no more than one 24 inch by 36 inch poster of each company, with a maximum of four posters. Drawing prizes and giveaways will be limited to one 24 inch by 36 inch poster and may not conflict with any exclusive sponsor of the Burger & Brew Fest.
Participation & Hold Harmless Agreement
The undersigned, as agent for the organization, individuals and/or agency represented agrees to abide by the rules and regulations in this agreement, and understands that should the organization, or members of the organization fail to observe and abide by the rules and regulations as set forth above, the organization will become ineligible to participate in future Festivals. I further agree to hold the FREMONT CHAMBER OF COMMERCE, THE CITY OF FREMONT, AND ITS AGENCIES, free and harmless from any and all liability for bodily injury, property damage or loss arising out of activities resulting from participation in the Fremont Chamber of Commerce annual Burger & Brew Fest, May 31st, 2025.
Name:
Signature:
Date:
FOOD VENDOR RULES AND REGULATIONS
General Burger & Brew Fest Rules
Booth Fees & Payment: Booths will be sold on a first come, first serve basis. Full payment must accompany the completed application. Booth space will not be confirmed without full payment. There is a $25 charge for returned checks.
Set Up and Tear Down: Burger & Brew Fest hours are 11:00 a.m. to 5:00 p.m. Booths must be set-up and staffed no later than 10:30 a.m. and may not be disassembled before 5:00 p.m.
Electricity: Electricity is not available on the Burger & Brew Fest site. Should you require electricity, you must provide a generator. Festival management must approve the use of generators. Generators must be “whisper quiet” and not exceed 1200 watts.
Clean Up: Booth area must be kept clean during the entire show and is the responsibility of the member. In addition, each member is responsible for leaving his/her booth space clean and free of debris at the end of the show. Should a member fail to leave his/her booth space clean and free of debris at the end of the show, the member may forfeit his/her right to participate in future shows or will be required to submit a cleaning deposit for future shows.
Alcoholic Beverages: Absolutely no alcoholic beverages will be allowed or consumed in any booth or brought onto Burger & Brew Fest grounds. Violation of this rule will result in the immediate closure of the booth with no refund.
Smoking: Absolutely no smoking will be allowed in any booth, this includes electronic cigarettes. Violation of this rule will result in the immediate closure of the booth with no refund.
Pets: Pets and animals are not allowed in the Burger & Brew Fest area.
Damage: You are responsible for any damage that may result from your participation (deliveries, improper set-up, extending outside the booth perimeters, etc.). The Fremont Chamber of Commerce is not responsible for any theft of damage.
Rule Violations: Any flagrant violations of the Burger & Brew Fest rules and regulations set forth by the Burger & Brew Fest Committee will constitute an immediate removal from the Burger & Brew Fest with no refund. Failure to comply with Burger & Brew Fest rules will forfeit eligibility in future years.
Cancellation: Cancellations received prior to 5:00 p.m. on Friday, May 2rd, 2025 will receive a full refund of participation fees. Cancellations received after that date will not be subject to refund unless booth space is resold.
Insurance: Adequate insurance against all public liability claims and costs, including reasonable attorney’s fees incurred as a result of any personal injury or property damage is required. Exhibitors are required to provide a Certificate of Insurance naming the Fremont Chamber of Commerce as an additional insured. Insurance Policy Limit must be a minimum of $1,000,000.
Additional Food Vendor Burger & Brew Fest Rules
Each vendor must have food items approved by the Festival Committee. No changes may be made without prior approval. Food vendors must sell at least two types of burgers to the attendees. Vendors can prepare more sliders and burgers, but cannot sell less than the minimum. Vendors are also welcome to sell side dishes and dessert.
In the event that an exclusive corporate sponsorship agreement is secured with a food or beverage company, all vendors will be required to support the products available through that exclusive sponsorship agreement.
Food storage trucks will not be allowed on the Festival site prior to 10:00 p.m. on Friday, May 30th, 2025. The Festival Committee must approve parking placement of trucks.
Vendors are responsible for the securing of and the payment of any and all necessary permits and licenses required to operate, including, but not limited to health permit, resale certificate, etc. A copy of all permits and certificates must be submitted to the Chamber office no later than Monday, May 16th, 2025.. Failure to submit all necessary permits, certificates or comply with any and all health regulations will result in the forfeiture of booth space with no refund. A health permit application can be filled out at: https://tinyurl.com/tff-acgov
All vendors are required to submit a valid California Resale Number with application. Exempt vendors must submit State Board of Equalization form
BOE-410-D with completed application. Documentation for exempt vendors must be submitted with your completed application. Form BOE-410-D can be
found here: https://tinyurl.com/ca-boe410
The Burger & Brew Fest does not supply ice.
Food booths and trucks must provide enough food to sell product for the entirety of the Burger & Brew Fest .
Food and beverages may be served from the front of the booth only.
Although product sampling is encouraged, the distributing of samples must be done within the confines of your booth or truck. Individuals may not stand outside the booth or truck and distribute samples.
All equipment including food service approved canopy, worktables, chairs, food coolers or warmers, fire extinguishers, etc. are to be furnished by the vendor.
All vendors must abide by signage rules.
All water and ice are to be disposed of in nearby grey water containers.
Vendors must transport their recyclable materials (cardboard, glass, aluminum) to the designated recycling bins to a location closest to their booth.
Vendors will be issued a warning if an inspection reveals a trash problem and will be given the opportunity to correct the problem.
Food booths are allotted a 10’x10’ space; food trucks are allotted a 10’x20’ space.
Vendors must be a member in good standing at the time of the application in order to receive the membership rate.
Participation & Hold Harmless Agreement
The undersigned, as agent for the organization, individuals and/or agency represented agrees to abide by the rules and regulations in this agreement, and understands that should the organization, or members of the organization fail to observe and abide by the rules and regulations as set forth above, the organization will become ineligible to participate in future Festivals.I further agree to hold the FREMONT CHAMBER OF COMMERCE, THE CITY OF FREMONT, AND ITS AGENCIES, free and harmless from any and all liability for bodily injury, property damage or loss arising out of activities resulting from participation in the Fremont Chamber of Commerce annual Burger & Brew Fest, May 31, 2025.
Name:
Signature:
Date: